Creating+and+Sharing+Google+Calendar



**Creating and Sharing Google (SpartanDocs) Calendar**


 * Create Google Calendar**
 * (Link to Google Calendar YouTube video)**

In your Google account, locate Calendar on the black bar at the top of the page.

2. If you have never created a calendar before, a popup window welcomes you. Select your country and time zone. Then click, //Set Time Zone//.

3. From the calendar menu, select **//Month//;** then, __single__ click on any calendar day to add an event.

a. An //Event/Task// window opens; type an event or task. To save, click //Create event//.

b. To add more details to a date, double click that date and you have options to edit an appointment’s name, dates, time, color-code it, or more. Click ** SAVE ** when finished.

c. Add events to other months by clicking the back and forward arrows on the upper left.

4. To create a weekly calendar, select //**Week**//. Click on an hour to add an //event/appointmen//t.



a. To increasing or decreasing the length of an event, hover your pointer over the event box and resize the box using the grab-handle.

b. To edit a meeting appointment, __single__ click on the date and an editing window opens. For more editing options, click //Edit event//.

c. For more editing options, click //Edit event// (or __double__click a week’s date) and a new window opens. Here you can change the title of your event, date, time, send yourself a reminder, and more. Once you are finished click ** SAVE **on the upper left.

5. You can add events or edit in a //**day**// calendar using the same steps as before.


 * Share Google Calendar**


 * 1) **Share your schedule** **to a select group.**

a. On the left side of an opened calendar, locate //My calendar//.

b. To the right of //My calendar// is a drop down menu arrow,click on //Settings,// to view the Calendar Settings page.

c. Locate the name of your calendar in the //Calendar Settings// page. On the far right, click on //Shared: Edit settings//.

d. In this new window, type the name of the //Person// you wish to share your calendar and decide which //Permission Settings// to give them.This person will receive an email from you with a link to your calendar.


 * 2. Post your calendar to your class website**

a. Begin this step by having your class website opened and ready to paste the embed code.

b. On the left side of an opened calendar, locate //My calendar//. To the right side of “My calendar there is a drop down menu arrow. This allows you to view the calendar //Settings//.

c. In the //Calendar Settings// page, click on the name of your calendar.

e. Once on this page, highlight and copy the embedded code.

f. Paste the code in your school website.

g. As you update your Google calendar, so will your Website calendar be updated **//if//** you have made it public.

h. To **make your calendar public**, repeat steps 1.a. to 1.c. Make sure that the **box** beside //Make this calendar public// is checked. (If you omit this step, none of the events in your Google calendar will show up in your embedded website calendar.)
 * 3. Access to your Google calendar from anywhere** with any device that has Internet access using your Google account user name and password.

Resources: [|Here are Seven Reasons to Use a Google Calendar]

[|How to Add a Google Calendar to Wikispaces]

**Reflections** This activity fulfills the requirements for
 * I.A. Identification, selection, installation and maintenance of technology infrastructure, and hardware and software applications for school administration and instruction including:**
 * Design and production of media including projected and non-projected visual aids, audio and video production in both analog and digital forms, and photography using film-based and digital formats
 * II.A. Managing instructional technology services including:**
 * Creating an environment that fosters interest and growth in all aspects of technology
 * Communicating high learning expectations

The activity was to create a tutorial for Professional Development (PD). It fulfills PDE requirements of designing and producing media (I.A.) by using a screen casting software called Screencast-o-Matic. The PD tutorial fosters teacher growth in technology use and encourages high learning expectations (II.A.).

The tutorial will be useful to the District since all teachers are required to have and maintain websites for the next school year of 2012 – 2013. One of SLSD’s Educational Technology Report goals is for teachers to maintain and increase the use of teacher web pages to share content-rich resources with students and use them to communicate with students and parents (2011, p. 28). In a recent survey (March 30, 2012), 73% of K – 8 teachers and 83% of high school teachers indicated they maintain a website. This shows that an average of 22% of teachers still have to learn how to create content-rich websites for their classes.

When I attended PD on June 6, one of the teachers was learning how to use Google Calendar in order to publish it to his class website. Since the District had no tutorial on how to use it, the Tech Coordinator walked him through the steps. To help with this need, I created a screen cast as well as a handout that can be used with or without the tutorial. The tutorial teaches the basics of Google Calendar, how to share it with peers, and publish it. Here is the YouTube link for the tutorial []

This was a great learning experience since I was able to identify with a staff member who had never created a Google calendar. While making the tutorial, I identified and simplified the steps needed in order to make Google Calendar a useful tool for teachers as well as helping them fulfill the District’s goal of maintaining content-rich websites for all teachers.

The activity was to create a tutorial for Professional Development (PD). It fulfills PDE requirements of designing and producing media (I.A.) by using a screen casting software called Screencast-o-Matic. The PD tutorial fosters teacher growth in technology use and encourages high learning expectations (II.A.). The tutorial will be useful to the District since all teachers are required to have and maintain websites for the next school year of 2012 – 2013. One of SLSD’s Educational Technology Report goals is for teachers to maintain and increase the use of teacher web pages to share content-rich resources with students and use them to communicate with students and parents (2011, p. 28). In a recent survey (March 30, 2012), 73% of K – 8 teachers and 83% of high school teachers indicated they maintain a website. This shows that an average of 22% of teachers still have to learn how to create content-rich websites for their classes. When I attended PD on June 6, one of the teachers was learning how to use Google Calendar in order to publish it to his class website. Since the District had no tutorial on how to use it, the Tech Coordinator walked him through the steps. To help with this need, I created a screen cast as well as a handout that can be used with or without the tutorial. The tutorial teaches the basics of Google Calendar, how to share it with peers, and publish it.